Vrbo Sage integration that writes your invoices for you
Airflow reads each Vrbo booking-confirmation email, pulls out the full breakdown, and prepares an itemised draft invoice in Sage. You review the lines and post.
Sage is made for clean, auditable books, but it has no way of knowing a guest just booked your Vrbo property — that lives in a confirmation email that someone normally has to read and key in. The Vrbo Sage integration in Airflow takes that job off your desk. It reads the Vrbo email, extracts the nightly rate, fees and taxes the way Vrbo lays them out, and prepares a draft invoice in Sage that mirrors the reservation line by line and posts cleanly once you have checked it.
How it works
- 1
Connect your inbox or forward emails
Airflow watches Gmail or Outlook for Vrbo confirmations automatically, or you forward them in. Every reservation email starts the process.
- 2
Airflow reads the booking
The Vrbo email is parsed into guest, dates, nights, nightly rate, service fee, cleaning fee, discounts and taxes — a complete breakdown rather than a single total.
- 3
A draft invoice is prepared in Sage
Airflow creates a multi-line draft in Sage in your accounting currency, converting from the booking currency with a live FX rate when the two differ.
- 4
You review and post
The draft waits in Sage for your check. You confirm the lines and account codes and post it yourself. Airflow only ever drafts — it never posts, sends or pays on your behalf.
A clean draft built around Vrbo fees
Vrbo separates service and cleaning fees in its own way, and Airflow is tuned to read that layout correctly. It builds the Sage draft the way you would: accommodation, service fee, cleaning fee and taxes each on their own line, in your home currency. Because it is a draft, you keep full control over account codes and posting, and nothing hits your ledger until you say so — which keeps your accountant and your auditor comfortable.
Currency resolved before it reaches Sage
Plenty of Vrbo hosts take bookings in one currency and keep Sage in another. Airflow converts the reservation total to your accounting currency using a live FX rate, with a fallback chain that covers less common currencies, so the draft that reaches Sage is already in the right denomination. No manual conversion, no rate hunting when you reconcile the payout.
Email-driven, so it keeps working
There is no host-level Vrbo accounting API to connect, so Airflow uses the booking-confirmation email as its trigger. That makes the Vrbo Sage integration resilient: it does not depend on data Vrbo does not expose, and it does not break when Vrbo changes its interface. Your Sage drafts appear the day a guest books.
Common questions
Does Airflow connect to the Vrbo API?
No. Airflow reads your Vrbo booking-confirmation emails via Gmail, Outlook or forwarding. It is email ingestion, not a two-way channel-manager API.
Does Airflow post invoices into Sage automatically?
No. Airflow prepares draft invoices in Sage. You review each one and post it yourself.
How are Vrbo fees handled in Sage?
Airflow separates the nightly rate, service fee, cleaning fee and taxes onto distinct lines for clean posting and easy reconciliation.
What about foreign-currency bookings?
Airflow converts the booking to your Sage accounting currency using a live FX rate before creating the draft, so the figures are already correct.
Bring your Vrbo income into Sage automatically
Airflow reads the emails and prepares the itemised draft invoices. You review and post — the way Sage was meant to be used.
Start with Airflow