Turn a Forwarded Receipt Into a Line Item

How it works

When a bill or receipt comes in, forward it to your property''s expenses email address. Airflow reads the email, pulls out the supplier, amount, date and category, and files it as an expense against the right property — with the original receipt attached. It lands on that property''s owner statement automatically, deducted from the owner''s payout, and flows into the draft owner remittance Airflow prepares in your accounting software for you to review.

Every property has its own expenses address, so each cost is matched to the correct property the moment it arrives — no spreadsheets, no manual data entry, no chasing paperwork at month-end.

Key capabilities

• Forward and forget — Send a receipt to your property''s expenses address and Airflow does the data entry: supplier, amount, date and category
• Receipts attached — The original receipt is stored with the expense and viewable right on the owner statement
• Matched to the property — Each property has its own address, so costs land against the correct property automatically
• On the owner statement — Expenses appear as line items and are deducted from the owner''s net payout
• Into your accounting software — Costs flow into the draft owner remittance Airflow prepares in Xero for you to review, tagged to the property
• Foreign currency handled — A receipt in another currency is converted using the exchange rate from its date
• Only from you — Only emails forwarded from a verified address are recorded, so nothing unexpected lands on a statement