Draft Invoices, Ready to Review
Every booking becomes a draft invoice in your accounting software, with fees and taxes broken out, ready for you to review.
Overview
Bookings arrive from several channels, each with its own fees, taxes and currency, and getting them into your books by hand takes time. Airflow does the first pass. Each booking becomes a draft invoice in your connected accounting software, with accommodation, cleaning, channel fees and tax on separate lines. You or your accountant check it and approve it. Airflow only creates drafts: it does not post entries, reconcile your bank feed or file tax.
Key Details
Airflow connects to Xero, QuickBooks, Sage and FreshBooks. A booking in another currency keeps its own currency, with the exchange rate locked at booking time and recorded for your accountant. Reports and exports give you your bookings and income as CSV, or as a PDF statement, for any period. If you manage listings for owners, you can produce a monthly owner statement for each one. Where your city caps short-term letting, Airflow can count each listing's nights against the limit you set and show which dates to close. It measures. It does not tell you whether you comply. Draft invoices and reports use automated tasks, see pricing.
Accounting & Compliance
What's included
Automated Bookkeeping
Every booking becomes a draft invoice in your accounting software, with accommodation, cleaning, channel fees and tax on separate lines.
Learn more →Financial Reporting
Income by listing and by channel, occupancy and your forward pipeline on the Stats page, plus reports you can run, save and have emailed on a schedule.
Learn more →Tax-Ready Exports
Download your bookings and income as CSV, or as a PDF statement, for any period and any listing, ready to hand to your accountant.
Learn more →Why it matters
Spend less time on spreadsheets, more time growing your portfolio
Draft Invoices, Ready to Review
Each booking creates a draft invoice in your accounting software, with lines for accommodation, fees and tax for you to check before approving.
Connected Accounting
Connect Xero, QuickBooks, Sage or FreshBooks. In Xero you choose which accounts income, channel fees and withholding tax go to.
Letting-Limit Tracking
Where your city caps short-term letting, Airflow counts each listing's nights against the limit you set, suggests dates to close and keeps a daily record you can download.
Separate Line Items
Accommodation, cleaning, channel fees and tax each get their own line on the draft, so your accountant can see what each booking earned.
Owner Statements
If you manage listings for owners, produce a monthly statement per listing: booking income, less channel fees, your management fee and any costs you add.
Multi-Currency
Handle bookings in multiple currencies. Each booking keeps its own currency, with the exchange rate locked at booking time and recorded for your accountant.
How it works
From booking to draft invoice in three steps
Connect Your Accounting Software
Sign in to Xero, QuickBooks, Sage or FreshBooks from your portal and approve the connection. Set your tax rates and, in Xero, your account codes.
Bookings Become Drafts
Each booking becomes a draft invoice with accommodation, cleaning, channel fees and tax on separate lines. You check it and approve it.
Review and Export
See income by listing and by channel on the Stats page, run reports, and download CSV or PDF for your accountant.
FAQ
Frequently asked questions
Does Airflow replace my accountant?
No. Airflow prepares draft invoices and exports so your accountant starts from organised figures instead of raw emails and spreadsheets. Your accountant still reviews, approves and files.
Which accounting platforms are supported?
Xero, QuickBooks, Sage and FreshBooks. You can also export your bookings and income as CSV, or as a PDF statement, for any other system.
Does Airflow work out or file my tax?
No. You set your VAT rate and any withholding tax once, and Airflow applies them to each draft invoice. It does not file returns or give tax advice.
Can I manage finances for multiple property owners?
Yes. Set your management fee for each listing, add any costs for the period, and Airflow produces a monthly statement showing what is owed to the owner. Statements can be emailed each month.
Does Airflow reconcile my bank feed?
No. Each draft invoice shows the amounts and fees Airflow read from the booking. You match payouts to invoices in your accounting software, as you do now.
Explore more
Other feature areas
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