Draft Invoices Ready for You to Reconcile
Airflow prepares a draft invoice for each booking in your accounting software, with the confirmation code in the reference and each fee on its own line. Matching payouts to those invoices stays with you. Airflow does not read your bank feed and does not reconcile for you.
How it works
When Airflow captures a booking, it prepares a draft invoice in the accounting software you have connected: Xero, QuickBooks, Sage or FreshBooks. The draft is for you to check and approve. Airflow never approves or posts it for you.
The draft is built to make matching easier later. The reference carries the channel, the guest's name and the booking's confirmation code. Accommodation, cleaning fee, other fees, discounts, taxes and the channel's service fee each sit on their own line, so you can see how the total was reached. When the booking and your books use different currencies, the conversion rate is recorded and a blank bank-fee line is added for you to fill in with your actual charges.
What Airflow does not do
Airflow does not reconcile anything automatically. It does not read your bank feed, it does not read payout emails, and it does not match a deposit to invoices. When a channel pays several bookings in one deposit, you find the invoices by their confirmation codes and match them yourself in your accounting software.
Key capabilities
- One draft invoice per booking: prepared in Xero, QuickBooks, Sage or FreshBooks
- Confirmation code in the reference: so you can find the invoice from a payout statement
- Fees on their own lines: accommodation, cleaning, extra fees, discounts, taxes and the channel's service fee
- Currency conversion recorded: with a bank-fee line for you to complete
- You stay in control: every invoice is a draft until you approve it
- Counted in tasks: each new draft uses a task, later updates to the same draft use none. See pricing
Key benefits
Why Reconciliation-Ready Invoices matters
Easier to Match
Each booking has its own draft invoice with the confirmation code in the reference, so you can find it when a payout arrives.
See What Was Deducted
Fees, discounts and taxes sit on their own lines, so a payout that is lower than you expected is easier to explain.
You Approve Everything
Invoices arrive as drafts. Airflow does not post them, does not read your bank feed and does not reconcile for you.
FAQ
Common questions about Reconciliation-Ready Invoices
Does Airflow reconcile payouts automatically?
No. Airflow prepares a draft invoice for each booking. Matching payouts to invoices is done by you, in your own accounting software.
What about one payout that covers several bookings?
Airbnb and other channels often pay several bookings in one deposit. Airflow does not split or match that deposit. Each booking has its own draft invoice with the confirmation code in the reference, so you can pick out the invoices that make up the deposit.
Which accounting software does this work with?
Xero, QuickBooks, Sage and FreshBooks. Each new draft invoice uses a task, and later updates to the same draft use none. See the pricing page.
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