One calendar, including the bookings you take yourself

See every listing on one calendar, block the dates you need, and add bookings you take by phone, by email or at the door. A booking you add that is already paid carries no Airflow commission.

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Every booking on one calendar

The Bookings page in your portal opens on a calendar with day, week, month and year views. Bookings from every channel sit beside the ones you added yourself, and blocked dates and turnaround days are marked in their own colours. You can switch blocks, turnaround days and past bookings on or off, and narrow the view to one listing.

Block dates

Close dates when a listing is not available: your own stay, maintenance, a renovation. Open the listing's Block Dates tab, give the block a from date, a to date and a reason, and save. Blocked dates show as unavailable on your booking page and are included in the calendar link you give Airbnb, Booking.com and other channels. Your note on a block stays private.

On the same tab you can set a turnaround time: the number of days Airflow keeps closed after each check-out for cleaning and preparation.

Dates blocked by another calendar you have connected appear too. Open one to add a note, turn it into a booking or release the dates.

Add a booking by hand

Took a booking on the phone, by email or at the door? Press Add booking, choose the listing and enter the guest, the dates and the total. Say where it came from (direct, or a channel such as Airbnb or Booking.com) and who pays you: the guest, an agent who collects and pays you later, the channel, or the guest on arrival. The booking goes onto your calendar and holds the dates.

For a direct booking, add the guest's email and Airflow emails them: a payment request if they are paying online, or a confirmation with a link to their guest portal if they pay on arrival.

Booking agents

If an agent or tour company sends you guests, save them once with their usual fee and payment terms. On each booking you can record that the agent collects the money and the date they owe it to you.

Commission and tasks

Blocking dates never carries a commission. A booking you add that is already paid carries none either: choose Already paid when you add it. If the guest goes on to pay the booking through Airflow, by card or by a payment you mark as received, your plan's booking-page rate applies, as it would on your booking page. What you do by hand in your portal never uses an automated task. See pricing for the rates.

Key benefits

Why Calendar and Your Own Bookings matters

See everything at once

Bookings from every channel, the bookings you added, blocked dates and turnaround days on one calendar, by day, week, month or year.

Close dates when you need to

Block a date range with a reason. It shows as unavailable on your booking page and in the calendar link you share with other channels.

Already paid? No commission

A booking you add that is already paid carries no Airflow commission, and adding it by hand uses no tasks. If the guest then pays it through Airflow, your booking-page rate applies.

How it works

Keep your calendar true in three steps

Open Bookings

The calendar shows every listing, with bookings, blocked dates and turnaround days.

Block dates or add a booking

Close a date range from the listing's Block Dates tab, or press Add booking and enter the guest, dates and total.

The dates are held

They show as unavailable on your booking page and in the calendar link your other channels read.

FAQ

Common questions about Calendar and Your Own Bookings

Do bookings I add myself carry commission?

Not when the booking is already paid when you add it. If you add a booking and the guest then pays it through Airflow, by card or by a payment you mark as received, your plan's booking-page rate applies. See the pricing page for the rates.

Will dates I block show as unavailable on Airbnb and Booking.com?

Blocked dates are included in the calendar link Airflow publishes for each listing. Add that link to the calendar import on each channel and the channel shows those dates as unavailable the next time it reads the link.

Can I record a booking that came through an agent?

Yes. Choose that an agent collects the money, pick the agent or add a new one, and set when they pay you. You can save agents with their usual fee and terms for next time.

Does the guest of a booking I add get a guest portal?

Yes, for a direct booking with the guest's email. Airflow emails them a payment request or a confirmation, with a link to their booking.

Related features

Guides & insights

From the blog

Questions this answers

How do I automate holiday-rental accounting?Make every booking, from every channel and every property, arrive in your accounts the same way: as a draft invoice, split and tagged.
Why don't my Airbnb and Booking.com payouts match my invoices?A payout is what is left after fees, batching, currency conversion and adjustments, so it rarely equals one booking. Record each booking in full, with the fee on its own line, and the deposit can be explained.
How do I record Airbnb income paid in a foreign currency?Keep the amount in the currency the guest paid, convert it once at a rate you record, and put the difference from the bank deposit in an exchange gain or loss account.

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