Every Booking, a Draft Invoice in Your Books
Connect Airflow to Xero, QuickBooks, Sage or FreshBooks and each booking becomes a draft invoice in your books, for you to check and approve. No rekeying every line by hand, and nothing is posted for you.
How it works
Connect the accounting software you already use: Xero, QuickBooks, Sage or FreshBooks. You sign in on their own page and approve the connection. From then on, each booking becomes a draft invoice in your books, with accommodation, cleaning, channel fees and tax on separate lines. You can send one test booking first to prove the connection before you send the rest.
Airflow only creates drafts. You or your accountant check each one and approve it in your accounting software. Nothing is approved, posted or filed for you, and Airflow does not reconcile your bank feed or record your costs. If a booking changes, its draft is updated to match. Each draft uses automated tasks, see pricing.
Key capabilities
- Draft invoices: Each booking becomes a draft invoice in Xero, QuickBooks, Sage or FreshBooks for you to review
- Separate lines: Accommodation, cleaning, channel fees and withholding tax each get their own line
- Your account codes: In Xero, choose which accounts income, channel fees, withholding tax and bank fees go to, and split accommodation, cleaning and extras if you want
- Tax settings: Set your VAT rate and what it applies to, and withholding tax where a channel deducts it
- Other currencies: A booking in another currency is converted for your books, and the rate used is recorded for your accountant
- Invoice status from Xero: Airflow shows whether each invoice is still a draft, approved or paid
- You stay in control: Invoices are drafts, never approved for you
Key benefits
Why Accounting Sync matters
Less Manual Entry
Each booking creates a draft invoice in your accounting software. You review and approve it instead of typing every line.
Fees and Tax on Their Own Lines
Accommodation, cleaning, channel fees and tax are separate lines, so your accountant can see what each booking earned.
Tidy Books Year-Round
Each booking is captured as a draft invoice as it happens, so your records stay current and year-end is simpler.
FAQ
Common questions about Accounting Sync
Which accounting software does Airflow work with?
Airflow connects to Xero, QuickBooks, Sage and FreshBooks. You can connect whichever you use.
Can I customise how transactions are categorised?
Yes. In Xero you choose the account codes for income, channel fees, withholding tax and bank fees, and you can send accommodation, cleaning and extras to separate accounts. Airflow uses them on every draft.
Does Airflow post invoices or reconcile my bank for me?
No. Airflow creates draft invoices only. You or your accountant approve them, reconcile your bank and file your tax in your accounting software, as you do now.
What happens to my invoices if I disconnect my accounting software?
Invoices Airflow has already created remain in your accounting software. Disconnecting simply stops new draft invoices being created.
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- How do I connect Airbnb to accounting software?Airbnb connects natively to QuickBooks only. For Xero, Sage and FreshBooks, or for more than one channel, you need a bridge: three kinds exist.
- How do I manage Airbnb and direct bookings in one place?Put both in one calendar: Airbnb bookings arrive from their confirmation emails, direct bookings are taken on your own page, and calendar links block the dates each way.
- How do I get direct bookings without leaving Airbnb?Keep your Airbnb listing and add a booking page of your own beside it. Calendar links stop the two selling the same night, and each guest books where they found you.
- How do I accept payments directly from holiday-rental guests?Open a card account in your own name, take a deposit at booking and the balance before arrival, and tie every payment to its booking.
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